Payment Terms
To confirm your booking with Himalayan Tour Club, a 20% advance payment is required at the time of reservation. Once the hotel confirmation voucher is shared, an additional 30% payment must be completed. The remaining 50% balance can be conveniently paid upon arrival at your destination. Please note that all airfare and train tickets must be paid in full at the time of booking, as per airline and railway policies.
Cancellation Policy
We understand that travel plans may change, which is why we follow a clear and transparent cancellation policy. Once a booking is confirmed, a 25% cancellation charge will apply. Cancellations made at least 7 days prior to the travel date will incur a 30% fee. If the tour is cancelled up to 4 days before departure, a 70% cancellation charge will be applicable. Cancellations made within 2 days of departure will be subject to a 100% charge. Please note that refunds for train and flight tickets will be processed according to the respective airline or Indian Railway rules.
Refund Policy
Our terms and conditions are designed to provide a smooth and transparent travel experience. All hotel bookings are subject to availability, and additional charges may apply for upgraded room categories. Prices are non-commissionable and may change without prior notice. Any refunds or cancellations will be processed strictly according to the respective hotel, service provider, or company policies, along with applicable government taxes. Please note that refunds will not be applicable for circumstances beyond our control, such as adverse weather conditions, natural events, or political disruptions.
Reservation Policy
All hotel rooms, train seats, and air tickets are confirmed strictly based on availability at the time of booking. A reservation is considered fully confirmed only after 100% payment is received before the start of the trip. This ensures smooth coordination and guaranteed services throughout your journey.
Terms & Conditions
All hotel accommodations, train reservations, and flight tickets are subject to availability at the time of booking. A tour booking is considered confirmed only after full payment is received prior to the start of the trip. This helps us ensure smooth arrangements and confirmed services for your journey.
Changes to Holiday Plans
We understand that travel plans may change and will make every effort to accommodate your requests. However, changes are subject to availability and may not always be possible. All modification requests must be shared in writing, and any additional charges resulting from the changes will be borne by the traveler.
Disclaimer
Himalayan Tour Club reserves the right to alter or cancel travel arrangements due to unforeseen circumstances such as weather conditions, natural events, or other factors beyond our control. In such situations, we will do our best to offer suitable alternatives or reschedule the trip, along with applicable refund options for your convenience.
